Free Agency Management Software
The most popular time tracking software for agency management. Track billable time, projects, and budgets, plan resouces, calculate costs, and manage your agency resources - all in one tool.
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Everything you need to manage an agency
Track billable time
Employees can track time using an online timer, or enter how much they've worked manually.
Monitor budgets
Set time estimate or fixed monetary budget on client projects, and compare it against your hourly rates and time you've tracked.
Forecast progress
Visualize how your project is progressing, and predict project performance. Add time and budget estimates and make predictions based on tracked and scheduled assignments.
Calculate profitability
Set billable rates and labor cost rates, and later compare what you pay your team vs what you charge client, and see who's your most profitable client or employee.
Plan resources
Visualize projects and milestones on a timeline, assign team members, and see who's available.
Invoice work
Create and send invoice to client based on tracked billable time and expenses.
Works for all types of agencies
Digital agencies • Ecommerce • Creative agencies • Web design agencies • Software development agencies • Virtual assistant agencies • Social media marketing agencies (SMM) • Search engine optimization agencies (SEO) • Recruiting agencies
How to manage your agency with Clockify
Set up projects
Create projects, categorize them by clients, and create tasks.
Invite team
You can have an unlimited number of users for free (developers, designers, managers, clients).
Track time
Your team can track time using a timer or enter their time manually. They can track time in the browser, via desktop and mobile apps, or inside your project management tool.
Set hourly rates
Set billable and labour rates for employees and projects, and then compare profit.
Track progress
Set estimates for tasks and projects, and later compare estimated vs tracked.
Record expenses
Log business related expenses, by amount or by unit. Later you can include them in project budget and invoices.
Track time off
Request or approve employee time off, and manage company policies in one place.
Plan work ahead
Define who needs to work on what and when, and see who can take more work.
Run reports
Break down data however you need, and share a link to it with your client.
Download report samples: PDF • CSV • Excel
⏩ Check out the Clockify guide for agency management workflow.
Agency management features
Time tracking
Track time using a timer or add manually in a timesheet.
Hourly rates
Billable and labour cost rates for projects and users.
Expenses
Record project related expenses and receipts.
Invoicing
Invoice tracked time and expenses, and manage invoice status.
Budget
Time estimates and fixed-fee budgets for projects and tasks.
Time off
Track vacations and available time off days.
Scheduling
Plan who works on what and who's available.
Forecasting
Predict performance from estimated, tracked, and scheduled hours.
Reports
Share links to live reports with your client.
Best rated agency management software
4.7 (out of 5) rating, based on 4,000+ reviews.
Detailed reports are perfect for a growing agency
At the end of every project, we make a Clockify report, and we look at what went over budget on what part of the production, and how we can change that for the future. We have critical thinking at the end of each project on how to accomplish it more seamlessly the next time. Clients can actually see the time logged, the number of meetings, requested revisions, workshopping, and everything in between with detailed notes and the time spent on it. The client is typically impressed and loves that we keep track of that information. It keeps everyone accountable and there’s no guesswork.
— Tina Ballew, Creative Director & Co-Founder, NMCO Studio